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Assistant to the Department Chairs, SOBM

Position Summary:

This individual provides general administrative support to the faculty Department Chairs for the School of Business and Management.  Serves as a liaison for Department Chairs with internal and external contacts.

Essential Functions:

  • Staff assistant to MBA Program Management Team.
  • Maintain department files and materials.
  • Collect and maintain course outlines for scheduled courses and notify Department Chairs of Leads of missing outlines.
  • Provide clerical assistance to Department Chairs in crafting weekly/monthly/annual workplans.
  • Maintain and update calendars for Departments; manage appointment calendars for Department Chairs.
  • Compile faculty input for scheduling meetings and prepare report for Department Chairs reviews.
  • Create and submit expense reports, as needed, for the Department Chairs.
  • Coordinate department meetings, including Outlook calendar notices, collating suggested agenda items, and taking meeting minutes.
  • Verify that all faculty are in compliance with training requirements, e.g., harassment prevention training.
  • Track and manage faculty committee assignments.
  • Assist Department Chairs with data gathering, as needed.
  • Assist Department Chairs with course staffing from approved staffing lists, as needed.
  • Manage Department email group.
  • Organizing and assisting with 5-Year Reviews.
  • Organizing proctors for exams.
  • Coordinate and organize Adjunct Faculty meetings.
  • Tracking Graduate Faculty Appointments.
  • Assisting with Adjunct Selection and Hiring Process.
  • Review and suggest edits of composed correspondence, as requested.
  • Provide additional support for special projects and/or events.
  • Other related duties, as assigned.

Requirements:

Education & Experience

  • Bachelor’s degree in field related to administration or equivalent education and experience.
  • Minimum of three (3) years’ experience in an administrative support role and established computer knowledge and experience.

Technical / Functional Skills

  • Computer Skills:  Microsoft Word, Excel, and PowerPoint.
  • Ability to prioritize and manage multiple priorities in a very fast-paced environment.
  • Demonstrated oral and written communication skills, proficient in word processing and spreadsheets.
  • Established organizational and interpersonal skills and proven ability to work independently.
  • Strong problem-solving skills necessary.

Competencies

  • Complex business level English usage, spelling, grammar and punctuation; modern office tools such as computers and printers; typical modern office computer software programs; report and presentation writing.
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